Dealership Payment Tracker
Dealership Payment Tracker (Notion Template)
Know exactly who paid. And who didn’t.
Dealership Payment Tracker is a clean, dealer-ready Notion system built to track payments, due dates, and overdue accounts—without messy spreadsheets or bloated dealer software.
It’s designed for independent dealerships that want clarity, speed, and accountability in one place.
What this system gives you
Payment Command Center
A focused dashboard that shows what matters right now:
- Due Today
- Overdue (Action Required)
- Upcoming Payments
No digging. No guesswork.
Client Payment Roster
One clear row per client with:
- Current payment status
- Next due date
- Days overdue (when applicable)
See every account at a glance.
Payment Log (Audit-Ready)
Log payments quickly and keep a clean history:
- Payment amount, date, method, and notes
- Corrections, voids, and disputes handled cleanly
- Built to avoid “I already paid” confusion
Real-Time Payment Alerts (Optional)
Get notified when payments are due or overdue:
- Native Notion reminders (simple)
- Database automations (recommended)
- Slack alerts for teams (advanced)
The system works perfectly with or without alerts.
Built for daily operations
- Know who’s due in seconds
- Reduce missed or forgotten payments
- Maintain a clear, defensible payment record
- Simple layout that stays readable on desktop and mobile
No fluff. No distractions.
Best for
- Independent car dealerships
- Buy-Here-Pay-Here (BHPH) operations
- Anyone managing recurring client payments and due dates
Setup (takes minutes)
- Duplicate the template into your Notion workspace
- Customize fields to match your process
- Add clients and start logging payments
A short START HERE guide is included inside the template.
Important notes
- Requires a Notion account (free works)
- This is a digital template system—not financial or legal advice
- Notion is a trademark of Notion Labs, Inc. This product is not affiliated with Notion
A simple system for tracking dealership payments—built to be used every day.
Never lose track of who paid — or who didn’t.